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First Reporting Quarter: Oct - Dec
Date: | Event/Responsibilities:
Brown = Any Member, Chapter, or League Officer
Bright Green = Members
Blue = Chapters
Pink = Contest Receivers & Judges
Red = League Treasurer
Orange = League Officers
Aqua = Leagazette Editor
Violet = Committees
Yellow = Secretary |
October 1 | New League officers assume office. |
October 5 | League Treasurer sends Roster to chapter treasurers for verification of correctness. |
| Deadline for submissions to October Leagazette. |
October 10 | Deadline for chapters to return verification of membership to League Treasurer. |
October 15 | Send membership roster to League officers and Leagazette editor with updated and verified membership information. |
| October issue of the Leagazette mailed or emailed to members.
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October 30 | Annual membership dues payable on or before this date. Members are not eligible to enter contests until dues are paid. |
November 30 | Deadline for chapters to send coming year's membership dues to League Treasurer. Members whose dues are received after this date will be considered as active and will be eligible to enter the contests |
| Deadline for election of chapter officers. |
December 1 | Deadline for submitting current bills to League Treasurer for the year. |
| Conference Committee Report to Board of Directors due. |
December 10 | League Treasurer sends Roster to chapter treasurers for final verification of correctness. |
December 15 | Deadline for League Secretary to send minutes, committee reports and other pertinent information to the permanent repository at the Idaho State Historical Library. |
| Old League President updates resident agent's name, address, and phone number with the Idaho Secretary of State office. (Resident Agent is new League President if that person is a resident of Idaho. League First Vice President will be Resident Agent if League President is not a resident of Idaho.) |
| Deadline for chapter treasurers to approve final League roster information. |
| Deadline for chapters responsible for writing contests to select contest receivers. |
December 30 | Annual membership dues delinquent. Members whose dues are received by the League Treasurer after this date will be eligible to enter the writing contests or be nominated for annual awards. They will be considered active members, however, their names will not be included in the January Roster and their chapter will be responsible for providing them with a current roster and Leagazette. |
December 31 | Deadline for submissions to January Leagazette. |
| Deadline for chapters to report list of officers to the League Treasurer, Leagazette editor and the webmaster. |
| Deadline for contest receiver information to be reported to the Leagazette editor and the webmaster. |
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Second Reporting Quarter: Jan - Mar
Date: | Event/Responsibilities:
Brown = Any Member, Chapter, or League Officer
Bright Green = Members
Blue = Chapters
Pink = Contest Receivers & Judges
Red = League Treasurer
Orange = League Officers
Aqua = Leagazette Editor
Violet = Committees
Yellow = Secretary |
January 1 | New Roster delivered to Leagazette editor for distributing newsletter to all chapter members. Annual printed roster mailed to board members, the League secretary, chapter treasurers, chapter secretaries, Leagazette editor, writing contest receivers, webmaster, and committee heads.
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January 15 | League Treasurer will provide League officers with a current financial report prepared by a licensed accountant. |
| January issue of the Leagazette mailed or emailed to members. |
| Deadline for League First Vice-President to provide Assigned Contest and Open Contest receivers with necessary forms for receivers and judges. |
February 01 through June 30 | Assigned Title Or Theme Contest submissions accepted by receiver. |
| Open Contest submissions accepted by receiver.
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| Novel and Nonfiction Book Contest submissions accepted by League First Vice-President. Entry fees deposited to League First Vice-President's local chapter account. Entry fees will be held in this account until the June 30 contest deadline.
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| Annual Published Poet-of-the Year, Published Writer-of-the-Year and IWL Lifetime Service Awards nominations accepted by League Second Vice-President.
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March 31 | Deadline for submissions to April Leagazette. |
| Deadline for chapter treasurers to submit their semi-annual financial reports to the League Treasurer. |
Third Reporting Quarter: Apr - Jun
Date: | Event/Responsibilities:
Brown = Any Member, Chapter, or League Officer
Bright Green = Members
Blue = Chapters
Pink = Contest Receivers & Judges
Red = League Treasurer
Orange = League Officers
Aqua = Leagazette Editor
Violet = Committees
Yellow = Secretary |
February 01 through June 30 | Assigned Title Or Theme Contest submissions accepted by receiver. |
| Open Contest submissions accepted by receiver.
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| Novel and Nonfiction Book Contest submissions accepted by League First Vice-President. Entry fees deposited to League First Vice-President's local chapter account. Entry fees will be held in this account until the June 30 contest deadline.
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| Annual Published Poet-of-the Year, Published Writer-of-the-Year and IWL Lifetime Service Awards nominations accepted by League Second Vice-President.
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April 5 | League Treasurer will prepare roster updates and send them to chapter presidents and treasurers for verification. |
April 10 | Deadline for chapters to return verification of membership to League Treasurer |
April 15 | League Treasurer furnishes board members, the League secretary, chapter treasurers, chapter secretaries, Leagazette editor, writing contest receivers, webmaster, and committee heads with new membership information. |
| April issue of the Leagazette mailed or emailed to members. |
April 30 | Deadline to submit Bylaw amendments for Board of Directors review. |
| Deadline for receivers and their chapter to select judges for writing contests and annual awards nominations. Send information to League First Vice-President for judges' roster. |
May 30 | Deadline to submit League officer nomination proposals to Nominating Committee. |
June 30 | Deadline for submissions to July Leagazette, including changes to the Bylaws proposed by the Board of Directors. |
| Nomination Committee submits election ballot for coming year to be included in the July Leagazette. |
| New members whose dues are received by the League Treasurer after this date will not be eligible to enter the writing contests or be nominated for annual awards. They will be considered active members, however, their names will not be included in mid-year roster update. |
Forth Reporting Quarter: Jul - Sep
Date: | Event/Responsibilities:
Brown = Any Member, Chapter, or League Officer
Bright Green = Members
Blue = Chapters
Pink = Contest Receivers & Judges
Red = League Treasurer
Orange = League Officers
Aqua = Leagazette Editor
Violet = Committees
Yellow = Secretary |
July 5 | League Treasurer will prepare roster updates and send them to chapter presidents and treasurers for verification. |
| Contest Receivers submit all valid entries to judges. Judges have until August 15th to return entries to receivers. |
July 10 | Deadline for chapters to return semi-annual roster verification to League Treasurer. |
July 15 | League Treasurer furnishes board members, the League secretary, chapter treasurers, chapter secretaries, Leagazette editor, writing contest receivers, webmaster, and committee heads with new membership information. |
| League Treasurer submits to the League officers a semi-annual financial statement. |
| July issue of the Leagazette mailed or emailed to members.
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| League First Vice-President's local chapter issues check to League Treasurer for all Novel and Nonfiction Book Contest entries. |
July 15 to September 15 | Chapters conduct annual election of League officers. Results submitted to Nominating Committee head. |
July 21League President updates new directors' names, addresses, and phone numbers with the Idaho Secretary of State office. | |
August 1 | Deadline for written requests to League President to place business on the agenda of the annual Board of Directors meeting. |
| League President sends written agenda of Board of Directors meeting to all League officers, the League Secretary, and chapter presidents. |
August 15 | Contest Receivers must have all entries from judges by this date. All entries must be sent to the League First Vice-President. |
| Deadline for chapter treasurers to submit their semi-annual financial reports to the League treasurer. |
August 20League First Vice-President submits information on contest judges to League Treasurer for payment of judges. | |
| League First Vice-President submits information on winning contest entries to League Treasurer for issuing winning checks. |
August 25 | League Treasurer sends payments to contest judges. |
August 31 | Deadline for chapter treasurers to submit their semi-annual financial reports to the League Treasurer. |
September Two weeks before State Convention | League Treasurer writes checks for contest winners. Deadline for submitting to the League Treasurer current bills for the year. Pay submitted bills. Send financial information to the accountant for inclusion in yearly financial report. |
| Deadline for chapters to submit results of League officer elections to the Nominating Committee head. |
September Annual Conference. | Deadline for contest receiver information to be reported to the Leagazette editor and the webmaster. |
| Presentation of Annual IWL Awards and Writing Contests' results. |
| League Treasurer presents current financial report prepared by accountant, and updated membership roster to the Board of Directors meeting. |
| Membership dues collected after this date will be considered as paid for the coming year and will be added to the roster in January. Chapters may provide these members with the current roster and Leagazette. |
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Updated: October 15, 2007
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